Nick Ferris                          December 2009

Several years ago the Colorado Underwater Photographic Society (CUPS) was incorporated in Colorado so that it could properly do business. The business at that point was the purchase of a digital projector, the Kodak carousel slide projectors having become insufficient for the job at hand, it having become digital. The job at hand is stated  as Article VII in the Articles of Incorporation: “… formed exclusively for educational purposes related to underwater photography, … and its principal purpose is to do and perform every act or acts necessary, incidental to or connected with the furtherance of charitable, scientific, literary, religious and educational purposes …. “. The legalese is a bit turgid. Prior to incorporation we had a mission statement which stressed our using individual experience and expertise to help advance others in the art of underwater photography. The main function of CUPS had been to design and prepare U/W photo exhibits/contests in connection with the annual Scuba Extasea trade show, and to obtain desirable prizes. Promoting and presenting U/W photography in various ways was the organization’s purpose.

There were three incorporators of CUPS. One has resigned, and as one of the two remaining incorporators I am inclined to address the membership regarding CUPS’ current situation. While the Articles are heavy on bylaws, boards of directors, officers, investment of funds, etc., CUPS has been very informal, and has been managed and directed simply by a very few members interested in keeping the Society alive and active. Most members come to meetings and participate as they see fit. To a large extent the meetings are a chance to socialize, learn about dive trip opportunities, and enjoy an underwater travelogue. Recently our fortunes have taken a turn for the better, with the facilities of the Downtown Aquarium at our disposal. As our association grows, we may display our photos to the public there, and in the boardroom. The Aquarium wants us to make photo equipment and photo presentations to the staff and volunteers once every 3 months, an opportunity for some of us to get our acts together and educate as expressed in Article VII. Every member should start imagining what he/she could do in terms of presentations at CUPS meetings, presentations to Aquarium staff, and photography displays. I hope we all develop a sense of responsibility to participate in these opportunities.

There is one issue that cannot be informally disregarded, and that is money. CUPS has approximately $580 in the bank from past dues and donations. Expenses for maintaining the corporate status and the web site operation are about $166 annually. Thus, if there are no other expenditures the funds on hand should last 3.5 years. However, at some point more funds will be necessary and the membership will have to consider requests and recommendations. Our vague structure will have to take on matters of authority and responsibility.  Don’t be surprised if someday just showing up is not quite enough!